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How to bid for an event in NewcastleGateshead

With the support of NewcastleGateshead Convention Bureau, bidding for a conference or event in NewcastleGateshead is easy. Follow these simple steps to create an inspirational and successful conference bid:

  • Step 1: Get in touch. If you’re thinking about holding an event in NewcastleGateshead, let’s meet. The sooner, the better! From meetings for 50 to conferences for 12,500, we’ll carefully consider everything you need to gain an in-depth understanding of your event. Once we have that, we’ll tailor our support to help make your job easier.

  • Step 2: Working in partnership. Together we’ll produce a first-class proposal demonstrating why your association or society should choose NewcastleGateshead. We’ll then create professional bid documentation and presentations and also organise site visits.

  • Step 3: Selecting your venue(s). Whether it’s a luxury hotel or campus facilities, an historic or state-of-the art setting, we’ll make sure you find the most suitable venues, accommodation and support services. We’ll prepare an event proposal for you and suggest venues that best match your event format and budget. Once arrangements are in place, we can make the bookings on your behalf.

  • Step 4: Ongoing support. The service offered through the Conference Ambassador Programme doesn’t stop there. We can manage online accommodation bookings, supply visitor guides and provide you with ongoing support and advice before, during and after your event.

To take part in the Conference Ambassador Programme, or to find out more, even if you don’t have a specific event in mind, please contact Caroline Reed, Senior Manager – Business Events, T: +44 (0)191 440 5759, E:

Ready to host your perfect event?

From venues and experiences your delegates will love to free accommodation booking services and 'red-carpet' welcomes, find essential information for planning your perfect event here.