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How to bid

With the support of NewcastleGateshead Convention Bureau, bidding for a conference is easy. Follow these simple steps to create an inspirational and successful conference bid:

  • Step 1: Get in touch. If you’re considering holding an event in NewcastleGateshead, let’s meet – the sooner, the better! From meetings for 50 to conferences for 1,700, we’ll carefully consider your requirements and objectives to gain an in-depth understanding of your event and tailor our support to help make your job easier.

  • Step 2: Working in partnership. Together we’ll produce a first-class proposal demonstrating why your association or society should choose NewcastleGateshead, create professional bid documentation and presentations and organise site visits.

  • Step 3: Selecting your venue(s). Be it a luxury hotel or campus facilities, an historic or state-of-the art setting, we’ll make sure you find the most suitable venues, accommodation and support services. We’ll devise an event proposal for you and suggest venues that best match your event format and budget. Once arrangements are in place, we can make the bookings on your behalf.

  • Step 4: Ongoing support. The service offered through the Conference Ambassador Programme doesn’t stop there. We can manage online accommodation bookings, supply visitor guides and provide you with ongoing support and advice before, during and after your event.

To participate in the Conference Ambassador Programme, or to find out more, even if you don’t have a specific event in mind, please contact Caroline Reed, Conference Development Manager, T: +44 (0)191 440 5759, E: caroline.reed@ngi.org.uk.


Ready to host your perfect event?

From venues and experiences your delegates will love to free accommodation booking services and 'red-carpet' welcomes, find essential information for planning your perfect event here.


NewcastleGateshead Convention Bureau services during COVID-19

To maintain social distancing, the NewcastleGateshead Convention Bureau team is now operating from home.

While we can't welcome you to our beautiful destination to experience it for yourself or show you round our brilliant venues, we are still here to help with enquiries about the destination and to assist with planning future conferences and events in NewcastleGateshead.

Contact us via email at conventionbureau@ngi.org.uk or call us on +44 (0)191 440 5757.