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  4. How we can help

How we can help

NewcastleGateshead Convention Bureau is well-practised at handling national and international event enquiries and bringing conferences to NewcastleGateshead. An experienced and professional team, we are here to make it easier for you to stage your event in the region.

We know exactly what it takes to successfully bid for, and to stage an inspiring conference that meets all of your objectives and requirements. Our free of charge convention bureau services include:

  • Bid preparation – composing tailored bid documents and presentation materials.
  • Venue finding and booking – obtaining quotations and providing unbiased advice.
  • Familiarisation visits – hosting and organising inspection trips to potential venues.
  • Online accommodation booking service – arranging bedroom allocations and managing bookings.
  • Support tools – providing images to enhance your marketing materials, and up-to-date visitor guides and maps for your delegates.
  • Support services – sourcing providers of transport, specialist event managers and audio-visual equipment.
  • Social programmes – arranging entertainment and social itineraries.
  • General advice – guidance on conference planning, budgeting and marketing.
  • Convention Bureau representation – on your organising or host committee.
  • Travel advice – information on rail, road, sea and air travel.
  • Red-carpet welcome – providing a bespoke welcome service for your delegates at transport hubs.

To take part in the Conference Ambassador Programme, or to find out more, even if you don’t have a specific event in mind, please contact Caroline Reed, Conference Development Manager, T: +44 (0)191 440 5759, E:

Ready to host your perfect event?

From venues and experiences your delegates will love to free accommodation booking services and 'red-carpet' welcomes, find essential information for planning your perfect event here.